The Branded Photocopier Company is a specialist division of Four Digital Solutions Ltd (“us”, “we”) is committed to safeguarding the privacy of all our contacts. Please take the time to read the following policy carefully to understand how your personal data will be treated. We reserve the right to vary or amend this policy from time to time without notice, so please be sure to check it on a regular basis.
THIS POLICY SETS OUT HOW WE WILL TREAT YOUR PERSONAL INFORMATION.
(1) WHAT INFORMATION DO WE COLLECT?
We may collect, store and process the following kinds of personal data:
(a) information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type, referral source, length of visit and number of page views);
(b) information that you provide to us for registering with us or by filling in forms on our website (including your name, email address and organisation or business name);
(c) if you contact us, we may keep a record of that correspondence;
(d) information that you provide to us for subscribing to our website services, email notifications and/or newsletters (including your name, address, job title, organisation or business name and the aspects of our services that may be of interest to you);
(e) information that you provide to us as a customer or a supplier (not limited to your name, address, job title, email address, telephone number, bank details);
(f) any other information that you choose to send to us;
(g) we may purchase a license to use your data for professionally relevant direct marketing from a third party;
– we may obtain your company details from publicly available sources;
– we may further identify you using third party social networks.
Most browsers allow you to refuse to accept cookies. This may however affect the functionality of some websites.
(3) USING YOUR PERSONAL DATA
We may use your personal information to:
(a) administer the website and record usage patterns of the website;
(b) enable your use of any of our goods and services, thus helping us to administer these effectively and provide the highest level of service;
(c) provide advice about our products and services as requested by you;
(d) send to you a newsletter / other marketing communications relating to our business which we think may be of interest to you by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications);
(e) telephone you to tell you about our goods and services;
(f) deal with enquiries and complaints made by or about you.
The legal basis for processing your data is ‘contract’ whilst you are a customer or supplier; and ‘legitimate interest’ if you are not an active customer.
– We will not without your specific, positive and unambiguous consent sell, rent, lease or otherwise share your personal information to any third parties unless expressly provided for in this policy.
– We do not use your data for any automated decision making or profiling.
– We will keep your data for as long as we believe it is accurate and up to date; and in accordance with our Data Retention Policy.
In addition, we may disclose information about you:
(a) to the extent that we are required to do so by law;
(b) in connection with any legal proceedings or prospective legal proceedings;
(c) to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
(5) SECURITY OF YOUR PERSONAL DATA
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
We will store all the personal information we hold on our secure (password and firewall protected) system.
We limit access to personal information about you to staff who we believe reasonably need to use that information to provide services to you or to do their jobs.
Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
(6) POLICY AMENDMENTS
(7) YOUR RIGHTS
You may instruct us to provide you with any personal information we hold about you at any time to check its accuracy This request must be made in writing to the Data Controller using the contact details below (section 9). We will comply with your request within one month and will ask for verification of your identity prior to processing the request.
You may instruct us at any time to update or amend the data we hold about you using the contact details below (section 9).
You may instruct us not to process your personal data for marketing purposes by email, post or telephone at any time by contacting us using the contact details below (section 9). We will retain some of your personal data in a suppression file to know not to contact you again in the future.
(8) THIRD PARTY WEBSITES
The website may contain links to other websites. We are not responsible for the privacy policies or practices of third party websites. Please check these policies and practices before you submit any personal data to these websites.
(10) DATA CONTROLLER
Our data controller is Vincent Tickel, Four Digital Solutions Ltd.
Our data protection registration number is ZA272265